5.2.2 Timeline of the RPT Process

Department chairs provide the College Office with the names of faculty members who are going up for reappointment and for promotion and/or tenure.

Individual departments have guidelines regarding the timeline for faculty to submit materials, names of external reviewers, etc.

CLAS holds workshops on personal statement and cv. (These are required for second-year and fifth-year faculty members.) See: Record of External Letters for CLAS RPT Review

External reviewers are identified; department chair sends list of names to Dean for approval.
In some cases, at the judgment of the chair, the chair and a returning member of the DRC meet with the Dean to discuss the names. See: Record of External Letters for CLAS RPT Review.

External reviewers are sent the faculty member’s materials.

Faculty member submits file to Department.

Departments review files and submit to Dean’s Office; DRC and Chair, independently and in this order, each write a recommendation, positive or negative. See: Dept. Review Committee and Dept. Chair Guidelines.
If the recommendation from the department chair is negative, the chair meets with the faculty member to provide a copy of the letters and to explain the right of rebuttal.

College Review Committee (CRC) reviews files and writes a recommendation, positive or negative. Dean reviews files and writes a recommendation, positive or negative.
After materials have been submitted, the CRC or Dean may request additional information from the Department Chair and/or request a meeting with the Chair and/or faculty member.

Dean’s Office submits file to Provost.
Copies of the four review letters (DRC, Chair, CRC, and Dean) are returned to Department, with a form to be signed off by faculty member and Chair.
If the recommendation from the dean is negative, the dean meets with the faculty member to provide a copy of the letters and to explain the right of rebuttal.

Provost notifies faculty member of the decision.

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